With the aim of offering greater efficiency to the legal sector of companies, Grupo Benner, a Brazilian supplier of software solutions and services that transform company processes into results, has just made the eSocial module available to the market, within its Benner Jurídico system. , which aims to help organizations comply with legal obligations, in an automated and secure way.
eSocial is a communication source created in 2014 by the Federal Government that aims to digitize and unify the sending of tax, social security and labor information from companies.
This year, the government announced that all information on labor processes held virtually by companies must be mandatorily handled by eSocial, a measure that will come into effect from July, as a way of unifying all data within this single government platform and speeding up the delivery of all documents within just one system.
In this way, thinking about the new legislation, the eSocial module aims to facilitate processes in organizations to comply with government requirements.
According to the Legal BPO Manager at Benner Group, Magno Alves, the module not only stores information related to eSocial, but also helps the client organize the data and generates the file that will be transmitted to the Government platform.
“The module is already available and Benner Legal clients can activate it within their system with Benner Jurídico. Regarding companies that are interested in adapting to the new obligations, but still do not have Benner's legal system, we offer the service through our Legal BPO, forwarding the results of this work to the company or directly to eSocial”, he explains. Alves.
Automation, management and security within a single module
According to the executive, taking into account the changes in the obligation to use eSocial announced in 2022, Benner saw the strategic importance of companies being able to count on a partner that could develop an automated platform to assertively comply with this legal obligation. “In addition to making the module available, we are constantly advancing in terms of integration, process automation, among other improvements, with a view to satisfying our customers”, he comments.
In this sense, Alves highlights three pillars as the major advantages brought by the eSocial module to the market. They are automation, management and security. The executive clarifies that, by transmitting information about the employee, the tool offers a highly reliable access and storage security system. In addition, the platform contributes to reducing the need for typing, as well as collecting and filling in information manually, ensuring greater automation.
“Through automation and security, the management of the entire process is optimized, since, with the information already saved from one of the previous shipments, for example, it is only necessary to activate the system again so that, in that month, it is done a new shipment. That is, there is no need to enter all the data in the eSocial portal with each new submission, nor to manually search for information, significantly speeding up the operation”, he reinforces.
Module development process
The executive recalls that the module began to be developed between September and October 2022, by technicians from Benner's legal vertical and a client committee that has an active voice in the design of the tool. “Currently, we have an average of one hundred clients that use Benner's Legal System and will benefit from the eSocial module. Due to this high volume of companies, twenty clients actively participated in the process that took more than a thousand hours to develop the platform, which involved legal research, training, preparation of manuals, among other processes”, he recalls.
Alves says, however, that there were some challenges along the way, all of which have already been resolved. The first obstacle was the visual translation of the legal obligations, in accordance with the eSocial rules, in order to make the process more tangible for the customer. The second was to build a system in which the user was able to navigate, considering all the integration of information that often comes from different sectors, such as legal and HR.
“We also take into account the issue of rework, that is, we think about the usability and automation of information, making it possible to identify new and old data in the tool. Finally, it was necessary to take into account the different internal scenarios of each client, as well as the changes made by eSocial itself, building a solution that would comply with legal obligations, but also reach as many clients as possible”, ponders Alves.
The executive reinforces that Benner currently operates specifically in highly complex legal departments, therefore, companies that have a considerable volume of actions or such a complex consultancy and opinion operation, which need a robust and, above all, secure legal system. . “We want to be a partner that offers a legal system that can meet the current needs of the market, delivering security in the storage of information and legal efficiency in the processes”, he concludes.
